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#OUTLOOK FOR MAC 2016 ARCHIVE A SPECIFIC MAIL FOLDER HOW TO#
#OUTLOOK FOR MAC 2016 ARCHIVE A SPECIFIC MAIL FOLDER PC#

Do the following: Move Message | any folder on your computer.Note: Outlook interface might be different and you will be prompted to specify After and Before dates. When a new message arrives: Date Received | is greater than | enter any number | days old.Give the rule a name and specify the conditions using drop-down lists as follows:.Select Exchange on the left pane menu and click on ' +' to add a new rule:.

Alternatively, go to Rules from the ribbon and select Edit rules:.

In Outlook 2011 for Mac, go to Tools > Rules.

Archive).Īfter the folder is created you would need to set up an archiving rule:

Create local archive folder: right-click (or ctrl-click) on the On My Computer heading > choose New Folder and give it a name (eg.

Unhide On My Computer folder: in Outlook 2011 > click on the Outlook menu at the top of your screen > Preferences > General > uncheck the box Hide On My Computer Folders.

To start using local Mac archiving, you would need to create the Archive folder.

#OUTLOOK FOR MAC 2016 ARCHIVE A SPECIFIC MAIL FOLDER PC#

If you are using Outlook on PC read the Knowledge Base article How Does Outlook Archiving Works? for more information. Archiving is available when you enable the rule which is set up and run in your mailbox. The Archiving rule will help you move the data from the server to a folder on your computer to reduce the mailbox size.

#OUTLOOK FOR MAC 2016 ARCHIVE A SPECIFIC MAIL FOLDER HOW TO#

So far emails have been archived by the specified month (or year, date) already.In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac. In the popping out Microsoft Outlook dialog box, please click the Yes button. (4) Click the Browse button to specify file name and saving folder for the archive file ħ. (3) Type Tomorrow in the Archive Items older than box (2) Click to select the new folder May in the below list box (1) Check the A rchive this folder and all subfolders option

In the Archive dialog box, please do as below screenshot shown: Go ahead to click File > Info > Tools > Clean Up Older Items (or File > Info > Cleanup Tools > Archive). Now all search results are moved to the new Folder May. In the Create New Folder dialog box, please type a name ( May in my case) for the new folder in the Name box, select an email account in the Select where to place the folder list box, and click the OK buttons to close both dialog boxes.ĥ.

In the Move Items dialog box, please click the New button. Note: You can select all emails in the mail list with selecting any email in the mail list and pressing Ctrl + A keys.ģ. Please select all search results, right click and select Move > Other Folder. Now all emails received in the specified month are found out in the mail list. (4) For searching emails by a certain date, says, please change the search criteria to received. (3) For searching emails by a certain year, says 2015, please change the search criteria to received. If you need to narrow the search scope and search emails in May of a certain year, such as 2016, you can change the search criteria to received. (2) received: May means search emails received in May of any years. Notes: (1) received: May means search emails received in May, you can change the May to other month name, such as Jan, Feb, etc. In the Mail view, type the search criteria received: May in the Instant Search box, and then specify the search scope in the Scope group on the Search tab. For example I need to archive emails received in May, I will show you the detailed steps to archive by the specified month/date/year in Outlook.ġ.